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What is Meeting Software?
Meeting Software helps organizations arrange, conduct, and report on business meetings and events.
Meeting software may also pertain to meeting room booking systems, which provide tools to reserve conference rooms and other resources within an office or communal workspace. This helps organizers, attendees, and office managers reserve out spaces for meetings and business assemblies while giving managers an accurate, real-time view of how company resources are being utilized.
Meeting Scheduling Software enables businesses to automate the scheduling of organized communications, assemblies, and other activities.
Meeting software may also be referred to as Meeting Management Software.
In this article, we’ll look at the best meeting software in today’s market.
Best Meeting Software
#1 Zoom
Zoom is a cloud-based meeting software that enables businesses to conduct video conferencing, online meetings, and mobile collaboration.
Zoom offers several features that make it a great choice for businesses, including:
- High-definition video and audio quality
- Screen sharing and annotation capabilities
- Built-in chat function
- Support for up to 1,000 participants
- Customizable meeting URL’s
- Recording and playback options
Pricing: Zoom offers a free plan that supports up to 40 minutes of meeting time per month. Paid plans start at $14.99/month/host and offer additional features such as longer meeting times, more participants, and administrative controls.
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#2 GoToMeeting
GoToMeeting is a leading web conferencing tool that enables users to meetings online. It is designed for small businesses and offers a variety of features, including HD video conferencing, screen sharing, and group messaging.
GoToMeeting is a great tool for small businesses because it is easy to use and offers a variety of features that can be used to improve communication and collaboration within a team. The HD video conferencing feature allows team members to see each other clearly, which can help reduce misunderstandings and improve productivity.
Screen sharing is also a valuable feature that can be used to share documents or presentations with team members, making it easier to collaborate on projects. Group messaging is another helpful feature that allows teams to stay in touch and share information quickly and easily. Overall, GoToMeeting is a great meeting management tool for small businesses.
Some potential drawbacks of GoToMeeting include the fact that it is not free and that it requires a strong internet connection to work properly. Additionally, some users have reported experiencing technical issues with the software.
Overall, GoToMeeting is a great meeting management tool for small businesses. It offers a variety of features that can be used to improve communication and collaboration within a team. However, it is important to note that GoToMeeting is not free and that it may require a strong internet connection to work properly.
#3 Skype
Skype was Zoom before Zoom came about.
It’s a reliable, easy to use platform that has been around for years. While it doesn’t have some of the features that Zoom does (like breakout rooms), it is still a great option for managing meetings virtually.
#4 Microsoft Teams
Microsoft Teams is a comprehensive meeting and collaboration software that integrates with the company’s Office 365 suite.
It offers features such as video conferencing, real-time co-authoring, and instant messaging. It also has a number of pre-built integrations with popular productivity tools, making it easy to get started with using the software.
One of the main benefits of using Microsoft Teams is that it’s already integrated with other popular productivity tools like SharePoint, OneDrive, and Office 365 applications. This makes it easy to get started with using the software and can save users time when they need to switch between different applications.
Another benefit of using Microsoft Teams is that it offers a variety of features for meetings and collaboration. For example, users can easily share files and co-author documents in real-time. The software also offers video conferencing capabilities, which can be handy for team members who are located in different parts of the world.
Overall, Microsoft Teams is a comprehensive meeting and collaboration software that offers a variety of features and integrations. It’s easy to get started with using the software and can save users time when they need to switch between different applications.
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#5 Cisco WebEx
Cisco WebEx is a web conferencing tool that enables users to collaborate with each other online. It offers various features such as file sharing, video conferencing, and screen sharing. It also allows users to record their meetings and share them with others.
Cisco WebEx is a great tool for managing meetings. It is easy to use and has a variety of features that allow users to collaborate effectively. It is also affordable and offers a free trial period.
#6 Google Meetings
Google Meetings is another web conferencing tool that enables users to communicate with each other via text, voice, or video calls. It also offers a variety of features such as group chat, screen sharing, and video messaging.
Google Hangouts is free to use and is available on all major platforms.
Why it’s great
Google Hangouts is a great option for those who are already using other Google products such as Gmail or Google Calendar.
It’s also very easy to use and doesn’t require any downloads or installations.
What to watch out for
Google Hangouts only allows video calls with up to 10 participants.
If you need to make a call with more people, you’ll need to upgrade to the paid version of Google Hangouts, which starts at $5 per month.
#7 Fuze
Fuze is a leading provider of comprehensive unified communications and collaboration solutions. The company offers a wide range of products that include Fuze Desktop, Fuze Mobile, and Fuze Meeting.
Fuze Desktop is a desktop application that provides users with HD video conferencing, VoIP calling, and messaging capabilities. Fuze Mobile is a mobile app that allows users to make calls, send messages, and collaborate on the go. Fuze Meeting is a web-based conferencing solution that enables users to conduct audio and video conferences with up to 1,000 participants.
Fuze provides a number of features that make it an ideal choice for businesses of all sizes. For example, the company offers enterprise-grade security features that ensure data privacy and compliance with regulations such as HIPAA and GDPR. In addition, Fuze offers a 99.99% uptime guarantee, which ensures that businesses can rely on the platform to stay connected and productive.
#8 Lucid Meetings
Lucid Meetings is a web-based meeting management software that makes it easy to run productive meetings. It includes tools for creating agendas, taking minutes, and tracking action items. Lucid Meetings also offers a mobile app for iOS and Android devices, so you can keep your meetings organized on the go.
Lucid Meetings is a great choice for teams who need a simple way to run productive meetings. It’s easy to use and offers a mobile app for when you’re on the go. Lucid Meetings also integrates with popular productivity tools like Slack, so you can keep all of your work in one place.
#9 Boardable
Boardable is a board management software that helps organizations streamline their board operations and improve communication between board members. With Boardable, users can create an online space for storing board documents, creating to-do lists, and sending messages to other members. Boardable also offers a mobile app so users can stay up-to-date on their board’s activities while on the go.
Features:
- Create an online space for storing board documents
- To-do lists
- Send messages to other members
- Mobile app
Boardable is a great option for organizations looking for a simple and effective way to manage their board operations.
The software is easy to use and offers a variety of features to help streamline board communication and document management.
Top Meeting Software and Apps
Features to Look For in Meeting Software
When you’re looking for meeting software, there are a few key features to keep in mind. Here are some of the most important ones:
Web conferencing
Web conferencing allows users to communicate with each other via text, voice, or video calls.
It also offers a variety of features such as group chat, screen sharing, and video messaging.
Recording
Recording capabilities allow you to record your meetings and share them with others.
This can be handy for review purposes or for team members who were unable to attend the meeting.
Integrations
Integration with popular productivity tools like Slack, Google Calendar, and Microsoft Teams can make it easier to manage your work.
Pricing
Pricing is usually based on the number of users or the features you need.
Some providers offer free plans for small teams, while others have enterprise-grade plans that can cost hundreds of dollars per month.
Security
Security features like data encryption and user authentication help to protect your data from unauthorized access.
What’s the Best Meeting Software for You?
The best meeting software for you will depend on your specific needs and budget. If you’re looking for a free option, Zoom is a good choice.
For businesses that need enterprise-grade features, Fuze and Boardable are both great options. Lucid Meetings is a good choice for teams who need an easy way to run productive meetings.
No matter what your needs are, there’s a meeting software that’s perfect for you. With so many options on the market, you’re sure to find one that fits your budget and meets your needs.
What Are the Benefits of Meeting Software?
Meeting software offers a variety of benefits that can improve your team’s productivity and efficiency. Here are some of the most notable benefits:
Improved communication
Meeting software can help to improve communication between team members by providing a dedicated space for discussion and collaboration.
Better meeting management
Meeting software can help you to run more effective meetings by providing tools for creating agendas, taking minutes, and tracking action items.
Increased productivity
Meeting software can help to increase your team’s productivity by integrating with popular productivity tools like Slack and Google Calendar.
Greater flexibility
Meeting software provides greater flexibility by allowing users to communicate with each other via text, voice, or video calls.
This can be handy for team members who are unable to meet in person.
Improved security
Meeting software can help to improve your data security by providing features like data encryption and user authentication.
FAQs – Meeting Software
What is web conferencing?
Web conferencing is a type of meeting software that allows users to communicate with each other via text, voice, or video calls.
It also offers a variety of features such as group chat, screen sharing, and video messaging.
What is the best free meeting software?
Zoom is the best free meeting software. It offers a wide range of features for businesses of all sizes. However, it’s important to note that Zoom has had some security issues in the past.
What is the best paid meeting software?
The best paid meeting software will depend on your specific needs and budget.
For businesses that need enterprise-grade features, Fuze and Boardable are both great options. Lucid Meetings is a good choice for teams who need an easy way to run productive meetings.
What are the benefits of meeting software?
Meeting software offers a variety of benefits that can improve your team’s productivity and efficiency.
Some of the most notable benefits include improved communication, better meeting management, increased productivity, greater flexibility, and improved security.
How much does meeting software cost?
Pricing is usually based on the number of users or the features you need. Some providers offer free plans for small teams, while others have enterprise-grade plans that can cost hundreds of dollars per month.
When trying to decide on the best meeting software for your team, it’s important to consider your specific needs and budget.
There are a variety of options on the market, so you’re sure to find one that fits your needs and budget.
Conclusion – Meeting Software
Meeting software offers a variety of benefits that can improve your team’s productivity and efficiency.
There are a variety of meeting software options on the market, so you’re sure to find one that fits your needs and budget.
No matter what your needs are, there’s a meeting software that’s perfect for you. With so many options on the market, you’re sure to find one that fits your budget and meets your needs.